Product Backlog Template | FREE Download

The Product Backlog Template is a list of all the potential features that will be completed during the project. It is prioritized by business value and is maintained and updated throughout the project. It is the single source of work for the project team, and is used to plan the work to be done in each iteration.
The backlog is created from the product roadmap. As the project progresses the features are refined (broken down) in more detail. Because the Product Backlog needs to be refined and updated often an Excel spreadsheet is an ideal format.
Product Backlog Template

This is a FREE Product Backlog Template in Excel and OpenDocument Spreadsheet format. The template is fully editable with Microsoft Excel and can be converted or changed to suit your project requirements.

See what is in the Template! Check out the Contents complete with Hints and Tips on how to use.

Check out the contents below or Grab the template now!

The contents of the Product Backlog Template


Project details and document control

Provide information on the project and document:
  • Project Name and Reference
  • Project Manager
  • Document Date
  • Version number

User Story ID

The unique reference for the User Story.

User Story

The User Story. They are typically written in the format “As a [persona], I [want to], [so that].”

Estimate (size)

Whatever method you are using for estimation. It could be story points, Fibonacci scale or T-shirt sizes - small, medium, large.


Enter the priority of the User Story. For example, a number scale, high, medium, low or star rating.


The sprint that you plan to build the user story in.

Task owner

An optional field for the person responsible for the completion of the User Story.

Estimate effort

An optional field for the estimate of effort in hours or days.

Product Backlog Template

Excel download - Product Backlog Template (.xls)

Excel download - Product Backlog Template (.xlsx)

OpenDocument Spreadsheet - Product Backlog Template (.ods)

Check out Monday's Product Backlog an online alternative to Excel

A screenshot of the Product Backlog template available with's Dev module
Monday Dev is an amazing platform that is so easy to use. Monday Dev has a suite of Agile project management templates which you can create and edit online with your team. The beauty of monday is how easy it is to share documents. Forget email attachments or shared folders, just set up your Product Backlog on monday and share the link to allow your team to access the it at anytime.

Tired of emailing out documents before meetings only to have to wait 10 mins on your call while listening to frustrated comments 'like it hasn't come through yet', 'which email did you sent it to', 'it might be in your spam folder'. Use monday and your meetings will run smoothly. is a cloud-based platform that allows users to create their own applications and project management software.
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