List of steps / tasks in this flow chart
Title: Business Readiness Schedule
Lanes
- Projects
- Materials
- VLM
- Events
- Finance
Tasks in the Projects swimlane
- PID writing
- Summer 16 materials identified
- Stage 1 PIDs approved
- Draft 3 Business Plan and Stage 1 PIDs to Board
- Standard schedules completed
- Business Plan signed off
- All products exported from system and sent to Materials and events
- Print Final Business Plan
- Allocate PMs and SPMs to projects / programmes
- Populate: Project tracker, Resource schedule
- Hold Project Definition Workshops
- Stage 2 PIDs written
Tasks in the Materials swimlane
- Summer 16 materials scheduled and resourced
- Populate: PMDB Documentum CPMS
- Prioritise products for levelling
- Product delivery levelling
- Backward schedule "Products"
- Agree and implement progress reporting
- Send distribution diary to DSI
- Staffing requirements identified & schedule
- Decision made on which products to outsource
- Procure suppliers
Tasks in the VLM swimlane
- Prioritise products for levelling
- Product delivery levelling
- Backward schedule "Products"
- Agree delivery milestones
- Assign staff to projects
- Agree design specs
- Define functional specs
Tasks in the Events swimlane
- Unique events code take from IT system
- Summer 16 events diarised
- Events codes put in diary
- Final agreement on baselined diary by Directors
- Summer diary and advise departments over summer
- Project allocation to local event teams
- Notify event suppliers
- Allocate PCs to events
- Allocate event teams to specific event deliverables
- Event specifications completed
- Confirmation from PM event spects ok, finance ready
- Book venues
- POs raised
- Event log started
- END task
Tasks in the Finance swimlane
- SAP code structure agreed
- WBS codes into SAP ready for POs
- WBS codes sent to project teams
- PO system populated