Drawing of Stakeholder map
Business Analysis, How To Guides, Templates and Advice
  • Concise, focused guide that cuts through the clutter
  • Step-by-step instructions for creating a project plan in under a day
  • Master essential skills like work breakdowns and task sequencing
  • Real-world troubleshooting for 20 common scheduling challenges
  • Rapidly get up to speed if you're new to Microsoft Project
  • Includes glossary, support resources, and sample plans
The cover of the book 'Essential Microsoft Project: The 20% You Need to Know'

Flowchart for an Invoicing Process

by | reviewed 2023-08-19
This flowchart documents an invoicing process. It shows matching purchase orders to invoices and passing invoices for authorisation. It is a good example of an incomplete flowchart as the logic/steps for rejecting an invoice are not mapped.
Click image to zoom in. image of a Flowchart for an invoice matching process

List of steps in this invoice process flow

Processing project related invoices Purchaser Decision points
  • Is invoice element more than PO line?
Tasks
  • Invoice received by purchaser.
  • Enter invoice in PO System.
  • Raise PO for difference. Give reasons (if invoice more than PO line).
  • Attach POs to invoice and complete coding form (if invoice not more than PO line).
  • Pass invoice for authorisation.
  • File copy of paperwork.
  • Put all docs in finance pigeon hole.
Project Manager (PM) Decision points
  • Is the invoice valid?
  • Is the invoice limit?
Tasks
  • Reject invoice (if not valid).
  • Accept invoice (if valid).
Sign-off authority Decision points
  • Is the invoice valid (if invoice is above PM's limit)?
Tasks
  • Reject invoice (if not valid).
  • Accept invoice (if valid).

Download Invoicing Process Flowchart

Visio diagram of the Invoicing Process Flowchart

PDF version

The Top 10 Flow Chart Symbols that you need to know