Flowchart for an Invoicing Process

This flowchart documents an invoicing process. It shows matching purchase orders to invoices and passing invoices for authorisation. It is a good example of an incomplete flowchart as the logic/steps for rejecting an invoice are not mapped.
Click image to zoom in. image of a Flowchart for an invoice matching process

List of steps in this invoice process flow

Processing project related invoices Purchaser Decision points
  • Is invoice element more than PO line?
  • Invoice received by purchaser.
  • Enter invoice in PO System.
  • Raise PO for difference. Give reasons (if invoice more than PO line).
  • Attach POs to invoice and complete coding form (if invoice not more than PO line).
  • Pass invoice for authorisation.
  • File copy of paperwork.
  • Put all docs in finance pigeon hole.
Project Manager (PM) Decision points
  • Is the invoice valid?
  • Is the invoice limit?
  • Reject invoice (if not valid).
  • Accept invoice (if valid).
Sign-off authority Decision points
  • Is the invoice valid (if invoice is above PM's limit)?
  • Reject invoice (if not valid).
  • Accept invoice (if valid).

Download Invoicing Process Flowchart

Visio diagram of the Invoicing Process Flowchart

  • Don't have Visio?
  • PDF version

    The Top 10 Flow Chart Symbols that you need to know

    Don't have Visio? Use Lucidchart

    You can import this flowchart to Lucidchart for Free! Follow these simple steps:
    1. Download the Visio file of the Business Readiness Flowchart
    2. Sign-up for a free Lucidchart account
    3. On the "My Documents" page, click the "Import" dialogue box and select "Import Visio."
    4. Select the file or drag and drop and click "Import."
    5. Click "View Document" to see your flowchart

    Why you need Lucidchart for Flowcharts!

    screenshot of Lucidchart flowchart. showing symbols library and annotations showing who has collaborated on the chart
    • Easy to use with a simple drag and drop GUI
    • Great pricing! Unlimited digrams for as low as $7.95 / month
    • 100s of templates for Flowcharts, UI design, Projects, and Reports
    • FREE online training videos, webinars and case studies
    • Multiple people can work on a diagram at once
    • Share with your team with a click of a button
    Sign-up for Lucidchart for free!