This flowchart documents an invoicing process. It shows matching purchase orders to invoices and passing invoices for authorisation. It is a good example of an incomplete flowchart as the logic/steps for rejecting an invoice are not mapped.
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List of steps in this invoice process flow

Processing project related invoices Purchaser Decision points

• Is invoice element more than PO line?

Tasks

• Invoice received by purchaser.
• Enter invoice in PO System.
• Raise PO for difference. Give reasons (if invoice more than PO line).
• Attach POs to invoice and complete coding form (if invoice not more than PO line).
• Pass invoice for authorisation.
• File copy of paperwork.
• Put all docs in finance pigeon hole.

Project Manager (PM) Decision points

• Is the invoice valid?
• Is the invoice limit?

Tasks

• Reject invoice (if not valid).
• Accept invoice (if valid).

Sign-off authority Decision points

• Is the invoice valid (if invoice is above PM's limit)?

Tasks

• Reject invoice (if not valid).
• Accept invoice (if valid).

Download Invoicing Process Flowchart

Visio diagram of the Invoicing Process Flowchart

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