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OGC (Office of Government Commerce) - stakeholder and project management guidance

by | reviewed 2023-08-23
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The Office of Government Commerce (OGC) in the UK was a government office established in 2000 as a result of a merger between the Buying Agency and the Treasury's procurement policy team. Its primary role was to support the UK public sector in improving its efficiency, gain better value for money in commercial activities, and improve procurement practices. As part of their remit they provided useful best practice advice on delivery of projects and programs. The office was closed permanently in 2011, but some of their advice and guidance can be found on the National Archives at https://webarchive.nationalarchives.gov.uk/.

Key functions and responsibilities of the OGC

  • Guidance on Best Practices: The OGC was responsible for producing and promoting best practices in procurement, project, and program management. Examples include the PRINCE2 methodology for project management and the Managing Successful Programmes (MSP) framework.
  • Efficiency Review: The OGC worked on identifying potential efficiency savings across the public sector, aiming to ensure that taxpayers received value for money.
  • Supplier Management: They played a role in managing and improving relationships with major suppliers to the government.
  • Property and Asset Management: The OGC had a function relating to the efficient use and management of the government's civil estate.
  • Collaborative Procurement: The OGC promoted and facilitated collaborative procurement across different parts of the public sector to leverage buying power.
  • Sustainability: They worked on ensuring that public procurement was sustainable, balancing economic, social, and environmental considerations.
In 2010-11, as part of a restructuring of government departments and functions by the coalition government, the OGC was absorbed into the Efficiency and Reform Group (ERG) within the Cabinet Office. The ERG continued many of the functions of the OGC but under a new organizational structure.

At stakeholdermap.com we sometimes refer to OGC best practice, because it remains sound and has been drawn upon in many publications. You can find access to their guidance on project and program management here Projects and Programmes best practice guidance.

OGC guidance on stakeholders

Stakeholder Issues (Stakeholder Map) Summary

Purpose:

Identify all parties interested in the programme, both internal and external. Ensure all stakeholders are catered for by the programme through consistent communication and feedback.

Checklist:

All stakeholders and their interests identified? Agreement reached on content, frequency, and method of communication? Consideration of a common standard? Time allotted for planned communications in stage plans?

Notes:

It's vital to recognize and understand the interests of every stakeholder, as they might represent diverse customer groups. Conflicting needs must be addressed. The Cabinet Office is working on guidance focusing on customer interests, which is in line with one of the Prime Minister's reform principles.

Suggested Content:

A matrix highlighting each stakeholder or stakeholder groups and their specific interests in the programme. Defined communication paths and frequency for every stakeholder or groups.

Source Information:

  • Blueprint
  • Programme Plan
  • Organizational structures of participating entities.

Further Reading:

This OGC guidance on Stakeholders can be found at: Documentation and templates stakeholder issues stakeholder map and Stakeholder Management Plan

OGC publications now managed by Axelos

The following OGC best practice publications are now managed by Axelos a joint venture company between the Cabinet Office and Capita plc.