Happily, the new generation of project management software is online, reasonably priced, intuitive to use and can be integrated with your billing, time tracking and task management apps. These 10 apps offer the functionality you need to manage a project coupled with the convenience of online collaboration and a shallow learning curve. We have listed them alphabetically.
Pros: Good for managing ongoing, daily tasks and personal projects. The new Custom Rules builder allows some task automation.
Cons: Not a full project tool and no desktop version is available. Prices are high compared to other tools for managing tasks and workflows. It will take time to set up and customize Asana to your needs.
Pros: Unlimited users for one subscription. The Campfire chat room makes remote working a breeze and conversations can be retained for future reference.
Cons: The fixed cost may not work for smaller teams and projects, and the free version is limited.
Pros: Highly customizable and easy to learn.
Cons: Users have reported frustation with the limitations of the free version.
Pros: Easy use with great integration options. Flexibility in organising projects, tasks and sub-tasks.
Cons: The mobile app lacks functionality. Some users report issues with attaching files.
Hubstaff Tasks has a Sprints feature that makes it easier to plan your tasks and beat deadlines. You can easily reorganize to-dos in the current sprint, future sprint, or backlog. That way, you can ensure that your team is working on the right tasks at the right time.
Pros: Time tracking is automatic down to the second, which greatly reduces mistakes e.g. forgetting to press start / stop. Easy to track, create and change workflow. Good reporting functionality.
Cons: Users have reported syncing issues between the phone and desktop apps. There are some enhancements that could be made around flagging inactive time, and logging time spent doing work offline e.g. reading and research.
agile planning platform used by teams needing to capture issues, assign tasks and track activity. It supports project roadmaps, user stories and issues, all of which can be organised in detail. Jira also allows users to access information from thousands of sources, from coding and productivity through to design tools.
Pros: Can support Scrum, Kanban and hybrid models. Customisable workflows. Powerful API.
Cons: Limited automation capability. Possibly a steep learning curve to begin with.
Pros: Advanced collaboration tools. Integrates well with other platforms. Colourful, intuitive interface.
Cons: Lacks the advanced functionality of some of the competition. Some features, such as calendar view can only be unlocked with the more expensive subscriptions.
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Pros: Good for optimal time tracking and task visualisation.
Cons: Falls short on customisation.
activity feed. The new Wrike Resource add-on allows detailed time tracking to support performance analysis.
Pros: You can set up Wrike quickly and easily, plus no training should be needed. Five tiers of service to choose from.
Cons: Can be expensive and prices can fluctuate depending on usage. Missing Chat functionality.
Pros: Inexpensive, or even free, for startups and small businesses. If you use other Zoho tools, integration is seamless. Most of the interface and features are well designed and easy to use.
Cons: The task view features are difficult to use, so it’s not the best app to use with Kanban cards and Gantt charts.