Work Breakdown Structure (WBS) | Excel Template FREE

Download Excel WBS. This is a FREE Work Breakdown Structure (WBS) template in Excel and PDF. It documents the project WBS in table format.

The template is fully editable with Excel and can be converted or changed to suit specific project requirements. An explanation of the contents of the template is shown below and hints and tips are includes in the template.
wbs excel template

The contents of the WBS Template in Excel


Field Description and guidance completion

Element Number
The unique reference ID for the activity or task. Typically this will be a format that indicates where the task is in the WBS. For example 1.2.5 see the image below for an example of numbering on a WBS.
WBS Numbering
WBS Elements Activity, Task, or Sub-Task Name
Enter the name or title of the Task, Sub-task, Activity or Deliverable.
Definition of Activity or Task (Description)
Provide a brief description of this Activity, Task or Sub-Task. This could reference a separate product description or activity definition if more detail is needed.
Responsible Person or Group
Enter the person or group who are responsible for completing the task or activity.
Estimated (E) or Actual (A) Cost (Cross reference to budget)
Enter the estimate or actual cost of the activity or task or add a cross reference to the budget e.g. add a hyperlink to the relevant budget file.
Project Phase (Cross reference to schedule)
Provide the name or number of the phase that this activity falls into. For example you might add an ID and Name from the Microsoft Project Schedule.

WBS template

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