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Change Log | Excel Template FREE

by | reviewed 27/02/2026
This is a FREE template for tracking all of your changes during the project lifecycle. The aligns with the Change Management Plan and Change Request Form. In the PMBOK Guide (6th edition) it is part of 4.6 Perform Integrated Change Control.
change log template

Example Change Log

# Date Requested By Change Request Description Reasons for the Change Status Progress of Pending and Approved Changes / Reason for Rejection Actions Related to the Change Notes
1 Feb-26 P Swift Change custom menu 238 to new status list. New status list introduced. APPROVED Tested and approved for go live. No further action. Added to go live plan task 148.
2 Jan-26 D James Save to favourites function. Ability to save pages under customer’s account page. REJECTED Rejected as just a nice to have, consider for future phase. No further action. Added to draft phase 2 requirements.
3 Dec-25 D James Additional action box widget. To show latest stock prices. PENDING More information needed on pricing of API calls. D James getting estimate of monthly costs based on 1 call per hour.
4 Dec-25 P Swift Change color <h1> tags to dark green. To match customer scheme. PENDING Approved pending confirmation of exact hexadecimal code. P Swift to get CSS and H1 from customer marketing team. Task ID 138 on project schedule.
5 Jan-26 T Dent Add recall page for product WT32 SCANNER. Recall required urgent. APPROVED Page copy with marketing for approval. T Dent to change marketing and submit to web team. Task ID 138 on project schedule.
6 Jan-26 T Dent Change “client” to “customer” throughout site. To match new style guide. APPROVED Completed, tested and approved for go live. No further action. Added to go live plan task 149.


The contents of the Change Log Template in Excel

 
Project Details
Enter the:
 
Change details
  • Change ID - a unique identifier or reference so the change can be easily traced.
  • Date - the date of the change from the change request.
  • Requested by - the name of the person or team who requested the change.
 
Change request description
Describe the change. This could be copied from the change request form.
 
Reasons for the change
Describe the reason for the change. For example to resolve and issue or change the scope of a deliverable.
 
Status
Select the status of the change. For example: pending, approved, rejected.
 
Progress of pending and approved changes / reasons for rejection
Describe the progress of the change. For example, in design phase or in UAT. For rejected changes explain why the weren't approved.
 
Actions related ot the change
Note down any further actions. For example, if the change request status is pending, what information is needed before it can progress to approved.

Download this template!

Excel 97 - 2003 download - Change Log Template (.xls)

Excel download - Change Log Template (.xlsx)

OpenDocument Spreadsheet download - Change Log Template (.ods)

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