Managing Project ChangeProjects are all about change and at some point during the project lifecycle it is highly likely that something in the project plan, business case or project deliverables will need to change. It might be that a change is needed to add a feature to a product, to fix a defect or a mitigating action to manage a risk might require a change to the project approach. Change can happen for a many reasons and it is ok for things to change, even with the best laid plans.
The key is to manage the change by documenting it and analyzing the impact on the project. This Change Request Template is the perfect tool to ensure changes are successfully managed. It includes the change description, the reason for the request, the options that have been considered and an analysis of the impact.Manage changes on your project with this FREE Change Request Template!
This is a FREE Change Request Template in Word and PDF. The template is fully editable with Word and can be converted or changed to suit your project requirements.
See what is in the Template! Check out the a Contents complete with Hints and Tips on how to use.
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The contents of the Change Request Template
Field Description and guidance completion
Enter the Project Name and reference ID. .
Change Request ref:
Unique identifier for this change.
Date of Request
Enter date of this change request.
The Person requesting the change.
Change Request Details
Describe the change being requested. Be as specific as possible. If appropriate include technical details, diagrams, and a 'before and after' description. Include the reference IDs of impacted Product Descriptions.
Reasons for this Change Request
Describe the reasons and purpose of this request (what is the business or technical driver). Explain the impact of the change request on the Business Case. For example the change may be required to manage a risk that if realized could prevent the project realizing a key business benefit.
Options considered to implement the change
Document the options that have been considered and reviewed by the team.
Impact of each option (Cost, Scope, Schedule, Quality)
For each option, explain the impact on Cost, Scope, Schedule and Quality. See the Iron Triangle for more on Project Constraints.
Explain which option has been chosen and why.
Approval Signatures and Dates
List the Change Request Approvers including name, job title, signature and date. Typically the change approvers will include the Change Manager, Project Sponsor, Project Manager and the Risk Manager.
Notes to help you use the Change Request TemplateThis document is a template for a Change Request Template. The template includes instructions, and fields that should be replaced with the values specific to the project.
Change Request Template
Word download - Change Request TEMPLATE (Word)
PDF download - Change Request TEMPLATE (PDF)
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