Project Assistant Job Description FREE download

JOB DESCRIPTION

 
Job Title
Project Assistant


Division/Department
Project Team


Reports To
Senior Project Manager
 
Location
[enter location]


Job Purpose
To support the project management team and contribute to the effective delivery of the project portfolio.
 
Accountabilities
  • To undertake specific tasks on identified projects, under the supervision of a Project Manager, including:
    • Completing relevant project documentation, eg. Change Controls and other reports.
    • Formulating and updating project schedules using Microsoft Project.
    • Participating in project definition workshops.
    • Managing risks and issues.
    • Managing specified budget lines.
    • Creating and updating Excel spreadsheets as requested.
  • Estimate project costs as required as part of the annual planning process using existing cost models.
  • Inputting Project Plans into the Planning IT system ensuring accurate cost and resource estimating
  • Logging and tracking all Project Plans and project documentation
  • Coordinating the consultation process with all stakeholders ensuring an accurate and secure audit trail of documents and key decisions
  • Assist in the preparation and distribution of materials and stationery required for events
  • Arrange Contracts, raise Purchase Orders and expenditure authorisation forms for approval and chase invoices to ensure accurate payment.
  • Respond to telephone enquiries and convey accurate information promptly and appropriately.
  • To work as part of a team.
  • To undertake other duties as requested appropriate to the grade of this post.
 

PERSON SPECIFICATION

Skills/Knowledge
Essential
  • Excellent written and verbal communication skills.
  • Excellent interpersonal skills.
  • Excellent organisational skills.
  • Some knowledge of project management approaches; e.g. PRINCE2.
  • Good IT skills including Word, Excel, PowerPoint and Microsoft Project.
  • A flexible approach and the ability to work effectively with others.
  • Attention to detail with an ability to work autonomously and with appropriate reference to more senior colleagues.

Experience
Essential
  • Experience of working in a pressured environment and effectively managing competing demands in short timescales.
  • Experience of working as part of a team delivering complex tasks.
Desirable
  • Experience of working within the public sector.
  • Understanding of web technologies and event management.
 
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