Project Status Report | Excel Template FREE

Project Status Report Template in Excel. Weekly or monthly progress. Update on actions, risks, issues, achievements, milestones, costs and budget.

The template is fully editable with Excel and can be converted or changed to suit your project requirements. The contents of the template are shown below with hints and tips on how to use it for your project.
Project Status Report excel template

The contents of the Project Status Report Template in Excel

 
Document information
Enter the:
  • Project name
  • Project manager
  • Reporting week or month
  • The name of the person who prepared the report
  • The project health RAG (red, amber, green) rating for overall status, scope, schedule and budget.
 
Escalations or decisions required of steering group
For this reporting period describe any escalations or decisions that you need the steering group or project board to assist with. For example, this would be a good place to flag up scope creep, urgent risks or issues and any forecast budget variance.
 
Achieved this week
List the activities, tasks and deliverables that have been delivered in this reporting period. This is your chance to advertise your successes.
 
Planned but not achieved
Here you need to call out any activities that you planned to deliver in this reporting period. For example, the finish date on the project schedule was for this week.
 
Milestones
Milestones are used to track important events or delivery dates in your project. Use this tab to record your key milestones for example, the planned kick off or launch date, PID sign-off, sprint start and end dates, release dates, test dates, go live etc. Tracking planned vs actual delivery dates of milestones is a good way to monitor project progress.

How to use Milestones in your project

Project Milestone List template
 
Issues & Actions
Use this tab to record any project issues and any meeting actions. Fields are provided for action status, priority, owner, description, progress, date open, target date for closure and date closed. You can edit the items in the dropdown menus via the Dropdowns tab.

See also:

Project Issue Log

Actions template
 
Budget tracker
Log the planned and actual time for each person on the project. This tracker assumes an hourly or daily rate per person on the project. If you need to tracking equipment and material costs try the Simple Budget Tracker.
 
Risks
Use this tab to document the project risks including the risk priority and mitigating actions.

Use this list to kick start your risk register
20 common project risks

50 business risks

This risk register includes contingency actions and likelihood x impact to calculate risk priority
Risk register Template

Construction Risk Register Template
 
Project team
In this tab list your project team members along with their role on the project and their contact details.
 
Dropdowns
All of the dropdown menus are fed from this tab.
 

Download Status Report template

Excel 97 - 2003 download - Project Status Report(.xls)

Excel download - Project Status Report(.xlsx)

OpenDocument Spreadsheet download - Project Status Report(.ods)

 

Project Templates to download