What is a Stakeholder?
A stakeholder is anybody who can affect or is affected by an organisation, strategy or project. They can be internal or external and they can be at senior or junior levels. stakeholdermap.com
'People or small groups with the power to respond to, negotiate with, and change the strategic future of the organization' (Eden and Ackermann 1998: 117).As Bryson states this is a somewhat restrictive definition because it excludes those who are affected, but who don't any power to respond to or negotiate with an organisation. Bryson prefers a more inclusive definition which extends to all stakeholders who are affected by a change, this wider definition is more compatible with notions of democracy and social justice stakeholder management. (Bryson 2004: 22).
'any group or individual who can affect or is affected by the achievement of the organization's objectives' (1984: 46).I agree that a wider definition is preferable, but not just for ethical reasons. projects whether small or large will impact people who don't have power during the implementation, but may do so in business as usual.
For example, call centre staff may not have a choice in the procurement or implementation of a CRM system, but can be the key factor in the longterm adoption of the software. If call centre staff don't fully adopt the software, if they don't use it's full capabilities then they impact senior managements' perception of the software and it success or failure. Disgruntled call centre staff could prevent achievement of ROI which would ultimately result in the software being replaced. Therefore stakeholder identification must include those who may at first appear to be powerless.
Deciding on the definition that you will use for identifying your Stakeholders is an important choice that will drive your entire Stakeholder Management Strategy. To help you decide see the most authoritative answers to the question What is a Stakeholder?
How to identify your stakeholders
Stakeholders are crucial to the success of your project. Neglect them and they will actively work against you. Manage them well and they will actively promote you and your project.stakeholdermap.comThe first step in stakeholder mapping is to identify your stakeholders. Get your project team together and list everybody that you can think of who is, or will be affected by the project.
Stakeholder definition - Tools and techniques
Mind mappingis also a useful way of unlocking your creativity and helping the ideas to flow. Your scribe can draw a mind map on a whiteboard or flipchart or you can use 'mind-mapping' software. See an example stakeholder mindmap for a software implementation project. There are many online and desktop providers of mindmapping software, offering free and paid options. A web search for 'mindmapping software' will find plenty of suggestions. We use mindmeister.com.
Stakeholder lists. Generic lists are a good starting point to identify potential stakeholders. This stakeholder list suggests 105 stakeholders and you are welcome to use it. It is a generic list so it doesn't include many specialist or industry specific job titles, that said we hope it will be a useful to kick off your stakeholder mapping! For industry specific stakeholder lists see BPM stakeholders, big data stakeholders, construction stakeholders, ecommerce stakeholders, IT stakeholders, ITIL stakeholders and government stakeholders. For projects see project stakeholders.
Previous projects. Search documentation from previous projects and talk to project teams to identify stakeholders likely to be involved for a particular project type or a particular client. You may be able to refer to a stakeholder map or glean stakeholders from project plans, PIDs, risk logs and so on. The ebook includes two completed stakeholder analyses, one for a software project and one for a university construction project.
Organisation charts and directories.Perhaps the first place to look for stakeholders is your company organisation chart or directory. Interesting insights can also be gained by reviewing LinkedIn and social network sites. For example, use Linkedin's advanced people search to look for stakeholders by company, industry, job title, and/or seniority.
OGC Stakeholder Categories.If you are struggling you could try using categories to identify potential stakeholders. For example the OGC suggest that it can be helpful to organise stakeholders by the following categories:
- governance (steering groups/boards);
- influencers (trade unions, the media) and
- providers (suppliers, partners).
Here is another example stakeholder map from the OGC Successful Delivery Toolkit 2005.
Stakeholder Definition - ResourcesStakeholder Management
What is a stakeholder? Mind map
Example stakeholder mind map
Stakeholders - List of 105 typical stakeholders
FREE stakeholder analysis power/interest template
Basic Stakeholder Analysis Method
Stakeholder Analysis Pleasure and Displeasure List
Stakeholder Definition - References and further readingBryson, J. (2004) What to do when stakeholders matter. Public Management Review, 6 (1), p.21 - 23. Available at https://archive.hhh.umn.edu/people/jmbryson/pdf/stakeholder_identification_analysis_techniques.pdf
Eden, C. and Ackermann, F. (1998) Making Strategy: The Journey of Strategic Management, p117, London: Sage Publications.
Freeman, R. E. (1984) Strategic Management: A Stakeholder Approach, p46, Boston, MA: Pitman. Latest edition
Freeman, Edward. (2010) Strategic Management: A Stakeholder Approach, Cambridge: Cambridge University Press.
Freeman, Edward., Jeffrey S Harrison, Andrew C Wicks. (2007) Managing for Stakeholders: Survival, Reputation, and Success (Business Roundtable Institute for Corporate Ethics Series in), Yale: Yale University Press. Latest edition
OGC, Managing successful programmes , London: TSO, 2007 pg. 51. Latest edition Managing successful programmes.
OGC, OGC Successful Delivery Toolkit, London: TSO, 2005. Unfortunately the toolkit appears to have been removed from the National Archives see OGC Successful Delivery Toolkit.