Microsoft Project has numerous keyboard shortcuts that can help improve productivity and ease of use. Here are 15 of the most useful ones (you can also download a PPT slide of these shortcuts
- F1: Help – This will open the Microsoft Project Help pane.
- F2: Edit text - Activates the entry bar, allowing users to directly edit the text of the selected field or cell.
- Shift + F2: Open Task Information dialog box, allowing users to view and modify detailed attributes and notes about a selected task.
- Alt + Shift + - (minus key): Collapse subtasks – This allows you to hide the subtasks of a summary task.
- Alt + Shift + + (plus key): Expand subtasks – This will display the subtasks of a summary task.
- Ctrl + F: Find – This will open the Find dialog box, allowing you to search for specific text in your project.
- Alt + F10: Opens Assign Resources dialog box, enabling users to allocate specific resources to a selected task.
- Ctrl + G: Go to a specific task – This opens a dialog where you can type in a task number or ID and jump directly to it.
- Shift + F6: Split view - This allows you to view two different views at once, such as the Gantt Chart on top and Task Form on the bottom.
- F7: Check spelling – This will run the spell check tool, which is especially useful when you're about to share your project with others.
- Ctrl + Z: Undo – This undoes the last action you took, and it can be a lifesaver if you made an unintentional change.
- Ctrl + Delete: Delete - Clears or resets the selected data.
- Ctrl + C: Copy - This copies the field you have selected.
- Ctrl + V: Paste - This pastes the field you have copied.
- Ctrl + D: Fill down - Fills data down a column that you have selected.
Download a PowerPoint slide of keyboard shortcuts for Microsoft Project