Import tasks from Outlook into MS Project

You can import Outlook tasks into Microsoft Project 2010 with a few clicks.

Steps to import tasks

Open MS Project and select the task tab (task menu in the toolbar).

In the Insert group on the task toolbar select the Task dropdown.

Select Import Outlook Tasks...

A dialog box will open showing all uncompleted tasks in Outlook. Tasks in folders and categories are shown in dark grey. You can select all tasks by clicking the Select All Tasks button.

Tick the boxes next to specfic tasks to import them.

Once the tasks are imported you can add durations and start and finish dates. Any notes associated with the Outlook task are added to the corresponding task notes in MS Project.

Video - how to import Outlook tasks

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Recommended reading on Microsoft Project

Marmel, E. (2010). Project 2010 Bible, John Wiley & Sons

Daley, S. (2013). Project 2013 In Depth, Que.