Microsoft Project Filters

Using filters to sort your MS project plan

Microsoft Project has many useful pre-set filters, enabling you to focus on particular aspects of your plan. For example, you can apply a filter to only show unstarted tasks or overallocated resources.

Steps to filter your project

By default Microsoft Projects filters by All Tasks. To change the filter go to the Project menu Project > Filtered for:

You will see a list of commonly used filters. You can filter by pretty much anything, but the Critical and Using Resource filters are the most useful. Filtered for: Critical shows tasks on the Critical Path, and Filtered for Using Resource lets you view the tasks allocated to a particular resource.
Filtered for: Critical shows tasks on the Critical Path and Filtered for: Using Resource enables you to view just the tasks allocated to a particular resource.
Simply select one of the top level filters to apply it to your plan.

Adding more filters in Microsoft Project

If you can't find the filter you need view the full list by going to Project > Filtered for: > More filters.

Note that the lists of filters are grouped into those that apply to Tasks and those that apply to resources. Use the radio button to toggle between them.

Click the Apply to see the filter in action!

Apply a custom filter to your project

Learn how to create Custom Filters in Microsoft Project

Read more guides on using Microsoft Project