Project Status reports are an essential tool for communicating project progress, effectively and succinctly the project team, sponsors and stakeholders. They report the current status of project activities, costs, risks, issues and schedule. stakeholdermap.comMake sure you capture all of the key information you need to report on the status of your project and keep you project sponsor on board!
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The contents of the Project Status Report Template
Project details and reporting period
Document:
- Project title
- Project manager
- Project sponsor
- Reporting period
- Date of report
- Report author
Executive summary
Provide a succinct summary of the project status with a Red, Amber, Green (RAG) status. This summary should be brief, and give executives an at a glance understanding of the project status.
Narrative Summary of Status | Schedule: | GREEN | Budget: | AMBER | Issues: | RED |
---|---|---|---|---|---|---|
. |
Project Milestones Status Review
Provide the status of each project milestone, with the expected completion date.
Project Plan ID | Project Milestones | Status | Baseline Completion Date | Expected Completion Date | Issues Exist (Yes/No) |
---|---|---|---|---|---|
[ID of the milestone in the project plan] | [Project milestone name] | [On track / Delayed / Open] | [Planned completion date] | [Expected completion date] | [Issues Exist (Yes/No)] |
Status of Planned Activities
Planned accomplishments this period: |
---|
[Identify any tasks that were planned, but not accomplished.] |
Planned but not accomplished: |
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[Identify any tasks that were planned, but not accomplished.] |
Planned but not accomplished: |
---|
[Identify any tasks that were planned, but not accomplished.] |
Project Issues Summary
Document each project issue and provide a status, with next steps. Where there are several issues the table below may help:
Issue ID | Priority | Issue Description | Impact Summary (Milestone, Schedule Scope, Resources, Space…) | Action Steps |
---|---|---|---|---|
[ID] | [H/M/L] | [Description of the issue] | [Impact of the issue on time, cost and quality - Iron Triangle] | [Actions that will be taken] |
Project Risk Summary
List risks along with the impact, description and mitigating actions / risk responses. Depending on agreed project tolerances it might be that only the high impact and high likelihood risks are included in this report.
Risk ID | Priority | Probability of Occurrence | Risk Description | Impact Summary (Milestone, Schedule Scope, Resources, Space…) | Response Strategy |
---|---|---|---|---|---|
[ID] | [H/M/L] | [H/M/L] | [If x happens there is a risk that….] | [impact if the risk occurs] | [chosen risk response strategy] |
Executive Assistance Requests
List any items that need to be escalated to senior management. For example, you may need to request sign-off on additional budget, or need a decision on which action to take on an escalation.
ID | Description including reference to impact on time, cost and quality (Iron Triangle) | ACTION REQUESTED |
---|---|---|
[ID] | [Describe the background and why assistance is being requested] | [State clearly the action you need the Project Board or Sponsor to take] |
Project Status Report Template
Word download - Project Status Report Template (Word)
PDF download - Project Status Report Template (PDF)
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