Website build - Microsoft project plan

This is an example of a project schedule for creating a simple website. There are over 100 tasks in the plan covering all aspects of creating an html website. The plan is organised by the phases in the website project's lifecycle:
  • Start-up
  • Initiation and PID
  • Procurement
  • Domain names
  • Marketing and stationary
  • Specifications and designs
  • Website text
  • Implementation and delivery
  • Assets
  • Webpage templates and CSS
  • Create webpages
  • System and User Acceptance Testing
  • Training for the website administrator
  • Go live
  • SEO strategy
  • Project close
You can download your template for FREE here.
detail snapshot of an html website schedule in microsoft project

About this project

This plan was managed to a tailored Prince 2 Method, which is applicable to most projects. However, if you are working to a particular method you may want to make some amendments to the Project Managements tasks. The resource sheet refers to the Project Sponsor this is always the person who is accountable for the success or failure of the project and holds the purse strings. On your project they may be your Client or Customer.

It is important to note that this plan has not gone through any resource levelling. This is deliberate as every project is unique and before you level the plan you will need to configure it for your project for example: adding tasks, changing resource allocation, and adjusting task predecessors and successors. The User Guide explains how to configure your plan.

This project was for a simple mainly static company website. Training was provided for the Administrator so that they could change CSS files, use HTML tags in posts and make more detailed changes using an HTML editor if needed. Hosting was purchased from the Web Design Company. Although Search Engine Optimisation (SEO) is mentioned and freely available Google tools are used to monitor position in search results, the definition and development of a comprehensive SEO strategy is not included. Equally marketing and external communication regarding the website was part of a separate project. Resources from the Web Design Company are suffixed with (WDC).

What is in the .zip file

The schedule and user guide are in a compressed .zip file. Once you have downloaded and 'unzipped' the file. You will see these docs:
  • Project template user guide (PDF)
  • Simple Website (Word) - notes on the project
  • Simple-Website (Microsoft Project Document)
  • Simple-Website (PDF)
  • Simple-Website (Excel)
  • Simple-Website-MSP-version-2000-2003 (Microsoft Project 2000 - 2003)
  • Simple-Website-MSP-version-2010 (Microsoft Project 2010)

Using this template with Microsoft Project online

These templates work with Microsoft Project's cloud solution - Project Online. Simply click New project and select Import.

Tailoring your template for your project

Warning - you need to tailor these plans to your project. The user guide in the zip file with your plan, explains how to add, remove and edit tasks and takes you through the things you need to check step-by-step.

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List of tasks

Company website
Start up
Project Start Date
Project Brief written
Project Brief signed off
Authorisation to proceed into Initiation
Initiation - Download your plan
Gather requirements from key departments
Project Initiation Document (PID)
Objectives
High - level site map
High - level story board
         Define standards to be met (W3C)
         Define Browser compatibility (IE6 - 8, Safari, Firefox, Chrome etc)
         Define hosting requirements (up time, shared server? Etc)
         Define social sharing buttons e.g. facebook like, Tweet, Pinterest, Linkedin
         Business case
         Project Quality Plan
         Project Communication Plan
         Project Roles and Responsibilities
         PID signed off
      Project Plan written
      Project Plan signed off
      Procurement
         Suppliers identified - design house, hosting, SEO
         Suppliers sent product specifications and key delivery dates
         Quotes received from suppliers
         Suppliers shortlisted
         Suppliers selected
         Purchase Orders completed and submitted to suppliers
      Domain names
         Identify suitable domain names
         Approve domain names
         Purchase domain (s) e.g. .com and .co.uk
         Pass details to Web design company
      Marketing and stationary
         Inform marketing of domain name and project details
         Arrange for all stationary to be updated (business cards, letter head, signage)
Specifications and designs - Download your plan
         Wireframes developed
         Review of wireframes
         Revisions to Wireframes
         Wireframes approved
         Functional spec produced
         Technical spec produced
         Design/artwork spec produced
         Designs submitted to Project Manager for approval
         Submission to Project Sponsor and Project Board
         Review and approval of designs
      Web page text - Download your plan
         Page text written including title tags, meta tags and alt tags
         Error messages for Contact Us form
         Text submitted to Project Manager for approval
         Submission to Project Sponsor and Project Board
         Review and approval of web page text
   Implementation/Delivery - Download your plan
      Assets
         Photographs sourced from stock agencies
         Clip art/illustrations sourced from catalogue
         Copyright permissions obtained (if necessary)
         Assets in place
      Web page template and CSS
         Brief to designer
         Creation of branding elements (e.g. buttons & icons, headers, footers, menus)
         CSS written
         Template created in XHTML
         Templates to review
         Review
         Amends
         Final templates for sign-off
         Review
         Templates signed-off
      Create web pages
         Create all web pages from templates
         Internal review against wireframes and Text
         Upload to testing server
      Systems and User Acceptance Testing (UAT)
         End to end review of all pages in Browsers (browsershots.org)
         Check submission of Contact Us form
         Notify Project Manager ready for UAT
         Send out UAT instructions
         UAT of all pages by departments
         Revisions
         Final UAT
         Revisions
         Sign-off
      Training for Website Administrator - Download your plan
         Agree agenda
         Book training room
         Arrange travel
         Prepare training materials
         Training
      Go live - Download your plan
         Communicate go live internally and to Customers
         Go/no go call
         Go live
         Post go live support
         Start using new letter head, email signatures, business cards
      Search Engine Optimisation (SEO) strategy
         Google Webmaster Tools - submit sitemap
         Start link building campaign
         Set up Ad Sense for important keywords
         Set up Google Analytics
   Project close - Download your plan
      Project Hand over Document
      Hold project review meeting
      Write lessons learned report
      Review results (performance, hits, ranking)
      End of Project Report & Project Closure